This is a checklist for organising an event in your region.

 

How many events are planned for the year?

When will these events be? (set the 3 or 4 dates at the beginning of the year and publicise accordingly)

What kind of events will they be?

1. Field trip consisting of a visit to a property to learn/study
2. A training seminar - about completing the paperwork or marketing for instance
3. A meeting to listen to an interesting speaker
4. A pot luck dinner/lunch to allow members to meet and share experiences
5. Brainstorming sessions to discuss ideas on progressing OFNZ or to create opportunities for growers to work together

Who will attend?

1. Members only
2. Those interested in becoming certified
3. Anyone interested in organics

How do you plan to inform people of the event?

1. Posting message on OFNZ website
2. Emailing
3. Advertising in regional newsletter
4. Phoning all or some members directly
5. Community noticeboards
6. Message in local organic/healt food shop
7. Informing other clubs/networks/associations
8. Advertising in local publications/community newsletters

The Event

Who is responsible for organising different aspects of the event? (Organisation of the event may in part, or on whole, be delegated to someone else)

How many are expected?

What time will it start and about what time will it finish?

Where will it be held? (Hall, classroom, property). Is a booking required?

Will there be a charge to attend or is it a free event?

Will any food or drink be required? If so, how will it be provided? (BYO or paid for by Committee) Is there an appropriate place at the venue to eat /drink?

Is a guest speaker required? Who is responsible for contacting, confirming and advising the speaker about arrangements? Is a whiteboard or other props required?

If it is a property visit - what role will the property owner have? Who is responsible for leading the discussions?